- Code of Conduct of the Chiyoda Group
- Quality Policy
- CPW Compliance policy
- Regulation of Whistleblowing system
- CSR Policy
- HSE Policy
We, Chiyoda Group acknowledges that earning the trust and understanding of clients and society forms the basis of our business activities. To ensure that our business activities conform to social standards, we fully comply with all applicable laws and regulations as well as our own rules. To achieve this aim, we set the Code of Conduct of the Chiyoda Group as provided below in April 2006, and the Chief Compliance Officer (CCO) was appointed in charge of everything related to compliance by the Chiyoda Group in April 2018. We review the Code of Conduct every year, taking into account the new legislation, legal reform and transformation of social demand. April 1, 2009(Rev.1) April 1, 2006
Chiyoda Group acknowledges that earning the trust and understanding of clients and society forms the basis of our business activities. To ensure that our business activities conform to social standards, we fully comply with all applicable laws and regulations as well as our own rules, and conduct business activities in accordance with the following principles.
- Commit to excel in achieving the highest standard of quality to best serve our clients and society with reliable services using cutting-edge technologies.
- Conduct business with transparency, and fair competition, in order to earn the trust and confidence of society, clients, and third parties concerning our corporate activities.
- Ensure timely and fair disclosure of information which stakeholders have the right to know, and promote constructive dialogues with the wider community.
- With the understanding that helping to solve environmental issues is an essential part of Chiyoda Group’s business activities, contribute to the society by cooperating with government agencies in solving environmental issues.
- Stand strong against organized crime and never let criminal (or potentially criminal) individuals or groups benefit by their use of extortion or deceit.
- Protect personal data and client proprietary information, and handle intellectual property with utmost care to avoid infringing on intellectual property rights.
- Clearly distinguish private life from work, and refrain from any conflicting actions which undermine Chiyoda Group’s interests.
- Respect human rights, diversity of cultures, and individual differences as well as endeavor to ensure every employee’s health and safety by providing a suitable working environment.
- Chiyoda Group’s leadership hereby commit themselves to live the spirit and intent of the Code and implement by exercising leadership and setting an example as role models. Leadership shall also be prepared to listen to stakeholders inside and outside of Chiyoda Group, and if anything contrary to the Code is detected, commit themselves to corrective action and to remediate any internal control discrepancies.
Chiyoda & Public Works Co., Ltd. (CPW) endeavors to achieve the following quality policy through the engineering, procurement, construction, project management, consultancy services, operation and maintenance service under CPW Quality Management System, embodying the latest edition of ISO 9001 quality management system, by firm commitment and active participation of all CPW personnel assigned to the Project, CPW management and all supporting staff:
- Providing customers with products and services that meet applicable statutory regulations and customer’s contractual requirements and thus enhancing customer satisfaction.
- Strengthen individual abilities and functions of organizational units.
- Fulfilling individual responsibilities and accountability assigned to each individual and organization by the quality system.
- Set measureable objectives and continually improve the quality management system.
“Our Responsibility is to achieve Customer Satisfaction”
CPW`s Management to individual staff, regardless of working place, proceeds with the directives set forth in this policy.
Scope of Affected Areas by the Policy
This Compliance Policy applies to all CPW's stakeholders; i.e. directors, officers and employees and to contractors, suppliers, agents and consultants.
- This Compliance Policy also applies to CPW's business operations and activities, and all services are also subject to review and assessment by this Policy Document.
- This Compliance Policy will cover all new and existing business activities.
- It will provide a uniform practical approach to ensure compliance with all laws, regulations, industry and internal codes of conduct which impact on the day to day activities at CPW.
- Existing requirements and procedures for approval of new projects and services, transactions, will take into account the assessment and recommendations of the Compliance Policy Document.
This Policy Document sets out the Main parameters covering CPW's Compliance Management system. This Policy covers the Compliance Management function and will remain in line with the basic parameters of CPW's Strategic Plan and Board's approved relevant mandates. The Policy given here is presented in its broader sense and may not be limited to specific phrases or to existing practices, as they could be subject to future changes.
Section 1 - Policy Goals
This Policy Manual seeks to:
- Establish a Company-wide Compliance Culture;
- Ensure that all CPW's stakeholders understand and commit themselves to the Company's legal obligations, i.e. compliance with legislations, compliance with internal policies, procedures and guidelines in addition to its compliance with its legal and contractual commitments and obligations;
- Maintain and raise the level of awareness of CPW's regulatory obligations by CGH advice and regulatory updates, the provisions of this Policy for an Effective Compliance Management System, and a support system for employees' education;
- Develop and deploy appropriate practices and processes to ensure compliance with CPW's regulatory obligations;
- Monitor CPW's compliance with its regulatory obligations;
- Take appropriate corrective action with a view to preventing recurrence of incidents of noncompliance, violations or breaches.
Section 2 - Policy Objectives
To meet the aforementioned goals, this Policy has identified the following objectives:
- Define the prerequisites for an effective Company-wide Compliance Management system for CPW in a structured, systematic and transparent manner;
- Provide a uniform and practical approach to ensure compliance; i.e. compliance risk registers, compliance reviews and management reporting;
- Uphold good regulatory compliance practices;
- Provide risk treatments in respect to compliance which will be commensurate with the regulatory and compliance risks facing CPW; and
- Define the minimum Standards and Controls that need to be adhered to in order to cover risks relating to regulatory environment.
Article 1 (Objectives)
These bylaws are aimed at early detection of illegal activities or unethical behavior by groups of people or individuals (here in after referred to as illegal activities) and their remedy and prevention. To that end, these bylaws stipulate a system for handling information on illegal activities.
Article 2 (Whistleblower)
These bylaws apply to Chiyoda & Public Works Co., Ltd.'s employees, including temporary employees (here in after referred to as employees).
Article 3 (Compliance Manager and Liaison officer)
Compliance Manager is in charge of implementing, monitoring, and updating the whistle blowing system. A Liaison Officer and staff support Compliance Manager.
Article 4 (Means of whistleblowing)
A whistleblower shall provide information by e-mail, telephone or letter, or in person.
Article 5 (Sincerity of whistleblowing)
Whistleblowers shall provide information on reasonable grounds and in good faith. No whistleblowers shall provide such information to benefit themselves, retaliate, or defame someone. If detecting such whistleblowing, the company shall have a right to punish the person in accordance with its work rules.
Article 6 (Investigation)
- Upon receipt of information from a whistleblower, the liaison office shall examine the facts.
- The Compliance Manager shall be allowed to establish an investigative team.
Article 7 (Obligation to cooperate)
All employees are under obligation to cooperate in the investigation and tell them the truth.
Article 8 (Remedial measures)
When an investigation has confirmed an illegal activity, the company shall promptly take appropriate measures to remedy and avoid recurrence.
Article 9 (Punishment)
When an investigation has confirmed an illegal activity, the company shall have a right to punish the person(s) or parties involved in the act according to its work rules. Article 10 (Protection of whistleblower)
The company shall not permit an unfair treatment of an employee because of his or her whistleblowing. If anyone has treated an employee unfairly because of the whistleblowing, the company shall have a right to punish the person according to its work rules. Unfair treatments include dismissal, demotion, pay cut and other disciplinary punishments, unfair job transfer, and discrimination in pay. The treatments also include not letting the employee do his or her job, letting the person do only an odd job, and canceling a contract.
Article 11 (Protection of personal information)
The company and those engaged in the operation specified in these bylaws shall not disclose personal information given by whistleblowers or personal information obtained through investigation. When any one has disclosed such information without good cause, the company shall have a right to punish the person according to its work rules.
Article 12 (Notification)
The company shall seek to notify whistleblowers of the investigation results, remedial measures and measures to avoid recurrence without delay.
Article 13 (Reporting)
The Compliance Manager shall report information given by whistleblowers and progress made on it periodically to the president and the Compliance Unit of Chiyoda Corporation. The whistleblowers shall remain anonymous in the reports.
Article 14 (Administration)
The Compliance Manager shall be responsible for administration of these bylaws.
Article 15 (Revision, amendment and abolition)
The board of directors shall decide on an important revision, an amendment and the abolition of these bylaws.
Article 16 (Implementation)
These bylaws shall come into effect on 27, Nov, 2015.
- implements and maintain CSR activity based on the Chiyoda Group Corporate Philosophy and Chiyoda Group CSR Visions.
- understand our target is not only to pursue benefit for company and its employees, but also to contribute to society through its operation and direct support provided by its employees and the company.
- CPW hopes its employees regard themselves as an important part, not only of the company, but also the society in which they live and appreciate the occasions when they and the company can contributes to the society of Myanmar.
- Contribute to the sustainable development of society by providing customers with products and services that meet their needs, as well as the statutory and regulatory requirements related to the project , product, processes, environment, occupational health and safety.
- Set and achieve challenging objectives and targets while adopting appropriate operational practice to monitor, control and minimize any adverse impact of working activities on quality, occupational health and safety.
- Anticipate emergency situations, such as fires, explosions, serious accidents at the company site, and establish emergency procedure and effective communication networks with the customer, hospitals, fire stations, and other related authorities or associations to provide assistance and cooperation.
- Establish a health management program and promote individual’s health ensuring that any information on health preservation programs obtained from the authorities or associations is promptly transferred to all CPW employees.
- Have a passionate concern for preserving the environment ensuring that any environmental accident/ incident that occur on site will be carefully investigated to establish and implement corrective measures that will prevent its recurrence (e.g. minimising noise pollution,extermination of pets ,proper waste disposal and improvement of the work environment.
- Work with major suppliers and subcontractors to streamline their Health, Safety & Environment management systems while encouraging their continual improvement and enforcing safety regulations and practices.
- Ensure that appropriate resources are available to fully implement the Health, Safety and Environment policy and continuously review its adequacy with respect to legal regulations and business development.
- Provide relevant information on the Health, Safety, and Environmental policy to the public, concerned authorities and interested parties and ensure that the policy is understood, implemented and maintained by employees at all levels within the organization.
Chiyoda & Public Works Co., Ltd (CPW) endeavors to continually enhance customer satisfaction for the life of the project.This shall be done by meeting international standards of customer care, showing concern for the environment and addressing the occupational health and safety needs of personnel.
In our journey towards excellence, we are committed to:
No harm to people
No damage to the environment